Registering a death

We can help to explain the procedure involved in registering a death.

Registering a death takes place prior to the funeral and is normally carried out by a relative. However, if no relative is available then the duty may be performed by any person present at the death, the occupier of the premises where the death took place, or the person accepting responsibility for arranging the funeral. It will be necessary to arrange an appointment with the Registrar.

The Registrar will require information about the person, including:

  • Date and place of death
  • Full name
  • Date and place of birth
  • Occupation
  • Home address
  • If they were in receipt of a pension or allowance from public funds
  • If applicable, the date of birth of the surviving spouse

The Registrar will also require the following documents:

  • The Medical Certificate of Cause of Death
  • Their National Health Service medical card (if available)
  • Their Birth Certificate
  • Their Marriage Certificate (if applicable)

The Registrar will issue a green certificate for burial or cremation (a white certificate of registration of death in Scotland), which is required by us prior to the funeral.

Certified copies of the entry of death can be obtained for a small charge – these may be needed for legal or financial purposes.

We have produced a guide to the registration process including the contact details of the most local registration offices. Please collect your copy from one of our offices when you meet with your funeral director.

Guide Cards

Registration by Declaration

Usually a death must be registered in the county or district where the death occurred. However, if you are unable to do this, the death can be registered ‘by declaration’ at any Register Office in England and Wales. This means that the details you give to the registrar will be sent to the correct district to be registered.

We can give further advice and assist you with making arrangements if you feel this will be necessary. Registration by declaration can take significantly longer than the usual registration process.